NOTICE OF PROPOSAL
The City of Williamsport is requesting sealed proposal for Zoning Hearing Board Solicitor Services. Proposals are due by Friday, February 12, at 4:00 P.M. EST. Proposals will be opened on Thursday, February 18, 2021 at 10:30 A.M. EST on the third floor of the Trade & Transit II Building.
Proposals shall be mailed or delivered to the Bureau of Codes Department attn. Zoning Administrator, 245 W. Fourth Street, Williamsport, PA 17701. Proposals must be enclosed in a sealed envelope and marked “RFP for Zoning Hearing Board Solicitor Services.”
Questions regarding this request for proposal shall be directed to Zoning Administrator, Gary Knarr, at zoning@cityofwilliaamsport.org.
Applicants may download the proposal by going to cityofwilliamsport.org homepage and clicking on Latest News.
The Zoning Hearing Board reserve the right to accept or reject any or all proposals, or to accept any part of a proposal without accepting the whole thereof, or to accept such proposal as they deem to be in the best interest of the City.
Zoning Hearing Board
Mary Lou Baldys, Chairwoman
William Miele, Vice Chairman
Attest:
Zoning Administrator
Gary Knarr
THE WILLIAMSPORT ZONING HEARING BOARD IS SEEKING QUALIFIED ATTORNEY APPLICANTS TO SERVE AS ITS SOLICITOR. THE TERMS OF SUBMISSION FOR ANY INTERESTED APPLICANT ARE LISTED BELOW.
RESPONSES ARE DUE BY February 12, 2021.
Essential Requirements
The Solicitor shall provide comprehensive zoning hearing board legal services to the Williamsport Zoning Hearing Board Solicitor. The Solicitor shall be licensed to practice law in the Commonwealth of Pennsylvania and may be one person or a law firm, partnership, association or professional corporation.
Legal services provided shall include, but not be limited to:
- Conduct legal research and provide interpretations of the City’s zoning ordinance or other relevant material and make recommendations;
- Attend all regular, special, and continued sessions of the Zoning Hearing Board;
- Research and prepare decisions for Zoning Hearing Board cases;
- Represent the Zoning Hearing Board in litigation;
- Assist the Zoning Hearing Board in any other manner that may be necessary; and
- Cooperate with City Solicitor regarding any matters pertaining to the Zoning Hearing Board.
Minimum Qualifications
- At least six (6) years of overall legal experience is preferred.
- At least three (3) years of municipal law experience is preferred; or any equivalent combination of acceptable education and experience providing the knowledge, skills and abilities citied above by the assigned attorneys.
- Firm and attorneys assigned to work with the City shall have knowledge and familiarity of the City’s operations and legal needs.
- Firm and attorneys shall be duly licensed and in good standing in the Commonwealth of Pennsylvania.
Mandatory Required Information/Documentation:
In addition to demonstrating an ability to meet all minimum qualifications as described above, the respondent must also include and address the following:
- Assigned Attorneys: Indicate one (1) attorney within the firm who will be assigned as the Solicitor and indicate any attorneys who will be assigned as the Assistant Solicitor.
- Contact Information: Provide the name and address of the firm; the name, telephone number, fax number, and e-mail address of the individual responsible for the preparation of the proposal, and the attorneys who will be assigned to the City.
- Resume: This portion of the proposal should include the relevant resume information for the firm and the attorneys who will be assigned. The information should include, at a minimum, a description of relevant professional experience, years and type of experience, and number of years with the firm.
- A description of the respondents’ experience in performing services of the type described in this RFP. The respondent shall have experience in municipal law. Provide specific examples of work within the scope of services required under this RFP.
- References: Include at least three (3) municipal clients. Provide the contact names, titles and phone numbers.
- An executive summary of not more than two (2) pages, identifying and substantiating why the respondent and the attorneys who will be assigned are best qualified to provide the requested services.
- Disclose any actual or potential conflicts of interest that the respondent may have in performing services for the City. Please explain how your firm would handle such conflicts and set out any allowance in contract price if the City has to retain other legal counsel because of a conflict of interest with your firm.
- The respondent shall describe ability to provide services in a timely fashion including a description of staffing and a description of your familiarity with the services required by the City.
- Price: The respondent shall provide a fee structure including the salary of the solicitor and an hourly rate for services to be performed by assistant solicitors and paralegals. The proposal shall detail whether clerical, direct costs or other applicable costs will be billed separately or included in the hourly labor rate.
Interview
The Zoning Hearing Board may require interviews from all respondents who score high against the stated criteria. Although interviews may take place, the proposal should be comprehensive and complete.
Selection Process
All proposals shall be reviewed to determine responsiveness and shall be evaluated on the following criteria:
- a) Ability to meet all minimum qualifications
- b) Qualifications and experience
- c) Price
- d) Other criteria as deemed appropriate
Proposals shall be mailed or delivered to the Bureau of Codes Department attn. Zoning Administrator, 245 W. Fourth Street, Williamsport, PA 17701. Proposals must be enclosed in a sealed envelope and marked “RFP for Zoning Hearing Board Solicitor Services.”
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